The 3-2-1 rule says keep three copies of your data, on two different devices or media, with one copy away from the office. This list is about the tools that make those copies.
The facts below come from each vendor's own product and pricing pages, checked on 11 October 2026. 4ITX did not run its own tests, no vendor paid to be here, and there are no affiliate links. Where a vendor does not publish a price, it says so.
Before you pick: what are you protecting?
- PCs and laptops: documents, desktops, the files people forget to save on the server.
- A file server or NAS: the shared folder the whole office depends on.
- Microsoft 365 or Google Workspace: email and cloud drives. Deleting or encrypting a synced file changes it everywhere, so these need their own backup too.
Most offices need two tools, or one that covers all three.
The 10
1. Backblaze Business Backup and B2 Cloud Storage
- Backs up: computers (Business Backup). B2 is cloud storage that other backup tools send copies to.
- Ransomware features named: one year of version history included; B2 offers immutable backups.
- Price checked today: Business Backup USD 99 per computer per year. B2 from USD 6.95 per TB per month.
- Good fit for: the simplest off-site copy of every PC.
2. Synology Active Backup for Business
- Backs up: PCs, Macs, physical servers, file servers and virtual machines, onto a Synology NAS. Google Workspace backup is a separate Synology app.
- Ransomware features named: none on the linked page.
- Price: needs a Synology NAS; the linked page shows no licence price.
- Good fit for: offices that want fast local restores from their own NAS.
3. IDrive Team and IDrive Business
- Backs up: Team covers PCs, Macs and phones; Business adds servers, NAS and databases. Microsoft 365 and Google Workspace are paid add-ons.
- Ransomware features named: snapshots with point-in-time rollback.
- Price checked today: Team USD 9.99 per month regular (5 computers, 5 TB), USD 6.99 per month in the first year, billed yearly. Microsoft 365 or Google Workspace add-on USD 20 per seat per year.
- Good fit for: small offices that want PCs and cloud apps in one bill.
4. Veeam Backup & Replication Community Edition
- Backs up: up to 10 workloads: servers, virtual machines, laptops and NAS. A separate free Community Edition exists for Microsoft 365.
- Price: free, limited to 10 workloads.
- Good fit for: offices with a server and someone technical to run it.
5. Acronis Cyber Protect
- Backs up: Windows, Mac, Linux, virtual machines and phones; Microsoft 365 and Google Workspace in the Backup Advanced edition.
- Ransomware features named: immutable backup, ransomware protection, malware scanning of backups (Advanced).
- Price: calculated per workload on Acronis's site; not shown as a fixed price.
- Good fit for: offices that want backup and anti-malware from one vendor.
6. Microsoft 365 Backup
- Backs up: Exchange mailboxes, SharePoint and OneDrive, inside Microsoft's own cloud.
- Ransomware features named: fast recovery after ransomware attacks.
- Price checked today: USD 0.15 per GB of protected data per month, pay as you go.
- Good fit for: Microsoft 365 offices that want Microsoft's own tool.
7. Carbonite Safe Backup
- Backs up: Core covers up to 25 computers plus external drives and NAS; Power adds one server; Ultimate covers unlimited servers.
- Ransomware features named: restore of files from before an infection.
- Price checked today: Core USD 287.99 per year list price, 250 GB.
- Good fit for: offices that want a long-known name and phone support.
8. MSP360 Backup
- Backs up: desktops and servers to cloud storage you choose.
- Ransomware features named: immutability.
- Price: free and paid editions exist; prices were not readable on the day of writing.
- Good fit for: offices that already pay for cloud storage and want control over where backups go.
9. Duplicati
- Backs up: servers, NAS, desktops and laptops, to S3, Azure, B2, Wasabi, network shares and more. Microsoft 365 and Google Workspace too.
- Features named: AES-256 encryption, versioned backups, immutable storage support.
- Price checked today: the software is free and open source. An optional console is free for 2 machines, Pro from USD 2 per machine per month.
- Good fit for: technical offices on a tight budget.
10. Cove Data Protection (N-able)
- Backs up: servers, workstations and Microsoft 365. Google Workspace is in public preview.
- Ransomware features named: backups isolated by default with immutable copies, automated recovery testing.
- Price: quote only.
- Good fit for: offices whose IT partner manages backup for them.
Prices: read this first
All prices are the US prices shown on each vendor's own website on 11 October 2026, in US dollars, before tax. Some are first-year offers that renew higher. Prices through local resellers in Egypt are different.
The part that matters more than the tool
- Turn on versions or immutability. A backup that ransomware can overwrite will not save you.
- Get alerts when a backup fails, and read them.
- Restore a file every month. A backup you have never restored is a guess.
In short: for most small offices, a local backup for fast restores (a NAS or a tool like the ones above), plus an immutable cloud copy (for example Backblaze B2), plus a backup of Microsoft 365 or Google Workspace, covers the 3-2-1 rule well.
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Sources: Backblaze Business Backup · Backblaze B2 pricing · Synology Active Backup for Business · IDrive pricing · Veeam Community Edition · Acronis Cyber Protect · Microsoft 365 Backup · Carbonite · MSP360 · Duplicati · Cove Data Protection. Checked 11 October 2026; updated 24 October 2026.